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Enrolment

Enrolment for new students

Once you have been given an offer of admission, you will be required to enrol in your course prior to commencement. In most cases, this means that you must attend the University in person on a specific enrolment day. If you are unable to attend on that day please contact the Postgraduate Student Administration Unit to make alternative arrangements.

On the enrolment day, you will be asked to check and complete your enrolment forms, pay your fees (cheque and credit cards are accepted) and will be given your student card. If you are a coursework student you will need to choose the units of study that you will be undertaking during the year. Please refer to your Medical School Handbook for unit of study information relating to your course prior to the enrolment day. You will need to provide unit of study codes, names and sessions. If you wish to take out FEE-HELP or HECS-HELP you will be given forms to complete on the enrolment day and will need your Tax File Number (for more information visit the Going To Uni website). Detailed enrolment instructions will be sent to you by the Postgraduate Student Administration Unit in advance of the enrolment day.

Enrolment by e-mail and phone is available to students living outside the Sydney metropolitan area or undertaking distance courses. In order to enrol in this way, you should first email the with your choice of units of study (including names, codes and the session, see the Medical School Handbook for details), for the full calendar year. Then, during the specified dates, call the Postgraduate Student Administration Unit to proceed with the enrolment. If you wish to take out FEE-HELP or HECS-HELP you will be sent forms to complete prior to enrolment; please complete the relevant form and forward it to the Postgraduate Student Administration Unit prior to enrolment (for more information visit the Going To Uni website). Detailed enrolment instructions will be sent to you by the Postgraduate Student Administration Unit in advance of the enrolment period.

You must enrol every year in order to remain a cadidate for a degree. In the subsequent years that you remain a candidate for a degree you are normally required to pre-enrol either on the web or by submitting your pre-enrolment form in person, by mail or by fax. See enrolment information under Current Students tab for more information.

Deferral of commencement

If you have been given an offer of admission but can't enrol for the semester of the offer, you can apply to defer your enrolment until the next intake. Note that deferrals are not automatically granted, particularly for research applicants as the funds to support the research project may only be available for a limited period.

Local research applicants
Please send an email to David Baxter stating your name, student number, the course you have been made an offer for, which semester you wish to defer until (e.g. semester 2, 2009) and a brief reason why you are asking for the deferral.

Local coursework and all distance education students
Please send an email to Melinda Teoh stating your name, student number, the course you have received an offer for, which semester you wish to defer until (e.g. semester 2, 2009) and a brief reason why you are asking for the deferral.

International students in face-to-face courses including research degrees
Please follow the instructions provided by the International Office.

Vaccination against infectious diseases

Prior to the commencement of your clinical placement (if applicable), you are required to comply with the NSW Department of Health's Policy Directive: Occupational Assessment, Screening & Vaccination Against Specified Infectious Diseases.
Participation in screening and vaccination according to the Directive is a prerequisite for students for clinical placement in the facilities of NSW Health. Failure to comply with the requirements of the Directive may jeopardise completion of your studies.

The Directive requires that you consult your local doctor to obtain proof of your immunity status and/or be vaccinated against diphtheria, tetanus, pertussis, measles, mumps, rubella, chicken pox, hepatitis B, influenza and tuberculosis. Tuberculosis screening must be conducted by your local Chest Clinic. Once established, proof of immunity or vaccination must be carried with you at all times when on placement in the facilities of NSW Health and will be required prior to this placement. A "Record Card" will be provided at enrolment for this purpose. The Directive can be accessed at www.health.nsw.gov.au/policies/index or for further information, contact your local Public Health Unit under "Health" in the White Pages.

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Criminal record check

All health care workers, including students who undertake training or fieldwork in the NSW health care system, are required to be subject to a criminal record check as a condition of gaining access to NSW Department of Health facilities. Depending on the nature of the offence for which a conviction has been recorded, the NSW Department of Health has the right not to accept a health care student or worker for placement in the NSW health care system in certain circumstances. All students affected by this policy will receive, as part of their enrolment package, a form from the NSW Department of Health consenting to a criminal record check. The NSW Department of Health requires you to complete, sign and return the enclosed form directly to the NSW Department of Health as soon as possible after receipt. Failure to do so could mean a delay or non-acceptance by the NSW Department of Health of your application for a placement. Non-acceptance of a student under this policy could affect that student’s academic progress. Accordingly, you are urged to contact the Medical School if you have any concerns or if you wish to obtain a full copy of the NSW Department of Health’s policy. Enquiries concerning this policy can also be directed to the Sydney University Postgraduate Representative Association (SUPRA).

The University is not involved in this checking process and it will not be given any information about students on whom an adverse criminal record report is made. This information will be retained by the NSW Department of Health, which is legally entitled to hold such records and the NSW Department of Health will correspond directly with adversely affected students. The University, in consultation with SUPRA, has established protocols to enable students affected by the policy to receive appropriate advice and support and, if necessary, to enable them to transfer their enrolment to another course. These protocols were implemented in 1998.

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Prohibited employment declaration

The NSW Child Protection (Prohibited Employment) Act 1998 regulates the employment of “prohibited persons” in “child-related employment”. Under the Act a “prohibited person” is a person who has committed a serious sex offence. “Child related employment” means employment, paid or unpaid, which involves direct contact with children, where that contact is not directly supervised. The Act specifically includes persons undertaking practical training as part of an education or vocational course within its definition of employment. Under the Act, the University must, before referring a student to a child-related placement, require that student to disclose whether or not he or she is a “prohibited person”. Further, if the University becomes aware that a student is a “prohibited person” it must not refer that student to a child-related placement.

It follows from the above that if you are enrolling in, or are already enrolled in, a course which requires you to undertake a placement in a setting where you are in direct contact with children you are required to complete a Prohibited Employment Declaration form and return it to the university.

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